Privacy Policy

How we collect, use, and protect your personal data

Effective Date: 1st January 2026

Last Updated: 1st January 2026

Data Controller: gammaprotrixae AS

Introduction

gammaprotrixae AS ("we", "our", or "us") is committed to protecting your privacy and personal data. This Privacy Policy explains how we collect, use, store, and protect the personal information you provide when using our fitness trainer revenue analytics services and visiting our website at gammaprotrixae.pro.

As a Danish company operating within the European Union, we comply with the General Data Protection Regulation (GDPR) and Danish data protection laws. This policy describes your rights regarding your personal data and how we process such information.

Data Controller Information

The data controller for your personal information is:

Data We Collect

We collect and process various types of personal data to provide our fitness analytics services effectively. The data collection includes information you provide directly to us and information we collect automatically when you use our services:

Information You Provide

  • Contact Information: Name, email address, phone number, business address
  • Business Information: Company name, business type, fitness facility details
  • Account Information: Username, password, service preferences
  • Communication Data: Messages, enquiries, support requests, feedback
  • Financial Data: Billing information, payment details (processed securely through third-party providers)

Information We Collect Automatically

  • Technical Data: IP address, browser type, device information, operating system
  • Usage Data: Pages visited, time spent on site, click patterns, service usage statistics
  • Analytics Data: Website performance metrics, user interaction data

How We Use Your Information

We use the personal data we collect for specific business purposes that are necessary to provide our fitness analytics services. The use of your data includes processing for legitimate business interests, contractual obligations, and legal compliance:

Service Provision

  • Providing fitness revenue analytics and reporting services
  • Creating and managing user accounts and access credentials
  • Processing service requests and technical support
  • Delivering custom analytics solutions and reports

Business Operations

  • Processing payments and managing billing
  • Communicating about services, updates, and important notices
  • Improving our services based on usage patterns and feedback
  • Conducting business analysis and service development

Legal and Compliance

  • Complying with legal obligations and regulatory requirements
  • Protecting against fraud and unauthorised access
  • Maintaining records for business and legal purposes

Legal Basis for Processing

Under GDPR, we process your personal data based on the following legal grounds:

  • Contract: Processing necessary to perform our service agreement with you
  • Legitimate Interest: Processing for business operations, security, and service improvement
  • Consent: Processing based on your explicit consent for marketing communications
  • Legal Obligation: Processing required to comply with legal requirements

Cookies and Tracking Technologies

We may use cookies and tracking technologies for analytics, advertising, and remarketing purposes, including Google Ads. These technologies help us measure campaign effectiveness, deliver relevant advertisements, and improve our services. You can manage your cookie preferences at any time through our cookie consent banner.

For detailed information about our cookie usage, please refer to our Cookie Policy.

Data Sharing and Third Parties

We do not sell your personal data to third parties. We may share your information with trusted service providers and partners who assist us in delivering our services:

  • Service Providers: Cloud hosting, payment processing, email services, analytics platforms
  • Business Partners: Fitness software integrations, professional consultants
  • Legal Requirements: Law enforcement, regulatory authorities when legally required

All third-party service providers are bound by data protection agreements and are required to protect your information in accordance with applicable privacy laws.

Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected and to comply with legal obligations. Our data retention periods include:

  • Active Accounts: Data retained while your account is active and for legitimate business purposes
  • Closed Accounts: Data may be retained for up to 7 years for legal and business purposes
  • Marketing Data: Retained until you withdraw consent or request deletion
  • Legal Requirements: Some data may be retained longer to comply with legal obligations

Your Rights

Under GDPR and Danish data protection laws, you have the following rights regarding your personal data:

  • Right of Access: Request a copy of the personal data we hold about you
  • Right to Rectification: Request correction of inaccurate or incomplete data
  • Right to Erasure: Request deletion of your personal data in certain circumstances
  • Right to Restriction: Request limitation of processing in certain situations
  • Right to Data Portability: Receive your data in a structured, machine-readable format
  • Right to Object: Object to processing based on legitimate interests or for marketing purposes
  • Right to Withdraw Consent: Withdraw consent for processing based on consent

Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. Our security measures include:

  • Encryption of data in transit and at rest
  • Regular security assessments and updates
  • Access controls and authentication systems
  • Staff training on data protection and security
  • Incident response and breach notification procedures

International Data Transfers

As a Danish company, we primarily process data within the European Union. When we transfer data outside the EU, we ensure appropriate safeguards are in place, such as adequacy decisions or standard contractual clauses approved by the European Commission.

Children's Privacy

Our services are designed for fitness businesses and professionals. We do not knowingly collect personal data from children under 16 years of age. If we become aware that we have collected data from a child under 16, we will take steps to delete such information promptly.

Contact Information

If you have questions about this Privacy Policy, wish to exercise your data protection rights, or need to contact us regarding your personal data, please reach out to us:

Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, services, or legal requirements. When we make significant changes, we will notify you by email or through a prominent notice on our website. The updated policy will be effective from the date specified at the top of the document.

Supervisory Authority

If you believe that your data protection rights have been violated, you have the right to lodge a complaint with the Danish Data Protection Agency (Datatilsynet) or your local supervisory authority.

  • Danish Data Protection Agency: www.datatilsynet.dk
  • Email: dt@datatilsynet.dk
  • Phone: +45 33 19 32 00